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(a) An applicant for the grant of an aeronautical information service certificate must employ, contract, or otherwise engage—
(1) a senior person identified as the chief executive who has the authority within the organisation to ensure that every aeronautical information service listed in the applicant’s exposition—
(i) can be financed and is provided to meet operational requirements; and
(ii) is provided as prescribed by this Part; and
(2) a senior person or persons ultimately responsible to the chief executive who are responsible for—
(i) ensuring that the organisation complies with its exposition; and
(ii) the system for safety management required under rule 175.67; and
(3) sufficient personnel to collect, collate, check, coordinate, edit, and publish aeronautical information for the aeronautical information services listed in the applicant’s exposition.
(aa) The senior person required by paragraph (a)(2)(ii) must be able to demonstrate competency and experience relevant to the management of safety systems and the activities of the certificate holder.
(b) The applicant must—
(1) establish a procedure for initially assessing the competence of personnel authorised by the applicant to check, edit, and publish aeronautical information for the aeronautical information services listed in the exposition; and
(2) establish a procedure for maintaining the competence of those authorised personnel; and
(3) provide those authorised personnel with written evidence of the scope of their authorisation.
An applicant for the grant of an aeronautical information service certificate must establish offices and facilities that —
(1) are appropriate for the aeronautical information services listed in the applicant’s exposition; and
(2) meet the applicable requirements of rules 175.103(b) and 175.105.
An applicant for the grant of an aeronautical information service certificate for a pre-flight information service must, for the pre-flight services listed in the applicant’s exposition, specify —
(1) the geographic area; and
(2) the aerodromes and the air routes originating from those aerodromes.
(a) Each applicant for the grant of an aeronautical information service certificate must —
(1) document the format and standards for the aeronautical information published under the authority of their certificate; and
(2) ensure that the format and standards take into account the circumstances under which the information will be used; and
(3) hold copies of relevant reference material, standards, practices and procedures, and any other documentation that is necessary for the aeronautical information services listed in their exposition.
(b) The applicant must establish a procedure to control all the documentation required by paragraph (a), to ensure that —
(1) the documentation is reviewed and authorised by appropriate personnel before issue; and
(2) current issues of relevant documentation are available to staff at all locations where they need access to such documentation for the aeronautical information services listed in their exposition; and
(3) all obsolete documentation is promptly removed from all points of issue or use; and
(4) changes to documentation are reviewed and approved by appropriate personnel; and
(5) the current version of each item of documentation can be identified to preclude the use of out-of-date editions.
(a) An applicant for the grant of an aeronautical information service certificate must establish procedures for collecting and collating the information required for the aeronautical information services listed in the applicant’s exposition.
(b) The applicant must ensure that the procedures provide for the following —
(1) applicable information is obtained from organisations that provide services in support of the New Zealand air navigation system; and
(2) applicable information is obtained from the aeronautical information services of other States relevant to the requirements of international aircraft operators operating —
(i) in the areas of the Auckland Oceanic FIR in which New Zealand is responsible for air traffic services; and
(ii) on international air routes originating from New Zealand; and
(3) arrangements for the timely provision of information are made with the information originators prescribed in paragraphs (b)(1) and (2); and
(4) information received from the information originators prescribed in paragraph (b)(1) is certified as accurate by a person identified by the originator to be responsible for the accuracy of that information. (c) The applicant must ensure that the procedures for the NOTAM service must, in addition to paragraph (b), provide that the originator’s request for the issue of a NOTAM does not require the NOTAM to be effective for more than 3 months.
(a) An applicant for the grant of an aeronautical information service certificate must establish procedures for checking, co-ordinating, editing, publishing and disseminating aeronautical information for the services listed in the applicant’s exposition.
(b) The applicant must ensure that the procedures established under paragraph (a) provide for the following —
(1) the information received under rule 175.59 to be checked against available information is verified as accurate before its publication; and
(2) the information received under rule 175.59 to be edited, accurately published, and disseminated—
(i) in the format applicable to the operational significance of the information; and
(ii) if applicable, in accordance with subparts D, E, or F; and
(iii) is in a format that takes account of the circumstances under which the information is to be used; and
(3) except for paragraph (b)(4), permanent publications and longterm temporary publications to be clearly identified as being published under the authority of the applicant’s aeronautical information service certificate; and
(4) if aeronautical information obtained from the aeronautical information services of other States under rule 175.59(b)(2) is disseminated, that information to be clearly identified as having the authority of the originating State; and
(5) if information that has not been certified as accurate under rule 175.59(b)(4) is disseminated, that information must be clearly identified as unverified; and
(6) any permanent change to published information to be coordinated with other applicable information originators before the change is published; and
(7) temporary information that is published without a defined expiry date to be reviewed at an appropriate time to ensure that the originator takes the required action to cancel or reissue the information; and
(8) the aeronautical information to be published in the English language; and
(9) place names to be spelt according to local usage, transliterated when necessary into the Latin alphabet; and
(10) units of measurement to be consistent with those prescribed in rule 19.3; and
(11) abbreviations, consistent with those prescribed in Part 1, to be used in the published aeronautical information if—
(i) their use is appropriate; and
(ii) their use facilitates the dissemination of the information; and
(12) any of the aeronautical information published to be promptly made available to the aeronautical information services of other States, upon request by those States; and
(13) the aeronautical information to be made available in a form that is suitable for the operational requirements of—
(i) flight operations personnel, including flight crew members and the services responsible for pre-flight briefing; and
(ii) the air traffic service units responsible for flight information services.
(c) The applicant must ensure that the procedures for the AIP service, in addition to paragraph (b), require—
(1) aeronautical charts, and operationally significant information published in AIP Amendments and AIP Supplements, to be published in accordance with the AIRAC system; and
(2) the information published under the AIRAC system to be clearly identified with the acronym AIRAC; and
(3) the information published under the AIRAC system to be distributed so that recipients receive the information at least 28 days before its effective date; and
(4) the information published under the AIRAC system to not change for at least 28 days after the effective date, unless the circumstance notified is of a temporary nature and would not persist for the full period; and
(5) if an AIP Supplement is published to replace a NOTAM, the supplement to include a reference to the serial number of the NOTAM; and
(6) if an AIP Amendment or AIP Supplement is published under the AIRAC system, a NOTAM to be originated giving a brief description of the operationally significant contents, the effective date and the reference number of each amendment or supplement. The NOTAM must—
(i) come into force on the same effective date as the amendment or supplement; and
(ii) remain in force for a period of 14 days; and
(7) if there is no applicable information to be published by the AIRAC date, a NIL notification to be issued; and
(8) a NOTAM to be originated if information to be published as an AIP Amendment or AIP Supplement takes effect prior to the effective date of the amendment or supplement.
(a) An applicant for the grant of an aeronautical information service certificate must establish procedures for recording, investigating, correcting, and reporting any errors that are detected in the aeronautical information published under the authority of their certificate.
(b) The applicant must ensure that the procedures provide for the following —
(1) the error is corrected by the most appropriate means relative to the operational significance of the error; and
(2) the correction is clearly identified in the republished information; and
(3) the source of the error is identified and, where possible, eliminated; and
(4) the Director is notified of a promulgated information incident as required by Part 12.
(a) An applicant for the grant of an aeronautical information service certificate must establish procedures to identify, collect, index, store, maintain and dispose of the records that are necessary for the aeronautical information services listed in their exposition.
(b) The procedures must ensure that—
(1) there are records enabling all incoming and outgoing aeronautical information to be readily identified by serial number and date, and that supplementary information can be similarly verified and, where necessary, authenticated; and
(2) there is a record of each person who is authorised by the applicant to check, edit, and publish aeronautical information; and
(3) there is a record of each occurrence of error correction under the procedures required by rule 175.63; and
(4) Reserved
(5) all records are legible and of a permanent nature; and (6) all records are retained for at least 5 years except NOTAM, AIP Supplements and Aeronautical Information Circulars, which need only be retained for 30 days after cancellation.
An applicant for the grant of an aeronautical information service certificate must establish, implement, and maintain a system for safety management in accordance with rule 100.3.
(a) An applicant for the grant of an aeronautical information service certificate must provide the Director with an exposition that contains—
(1) a statement signed by the chief executive on behalf of the applicant’s organisation confirming that the exposition and any included manuals—
(i) define the organisation and demonstrate its means and methods for ensuring ongoing compliance with this Part; and
(ii) are to be complied with at all times; and
(1A) all of the documentation required by rule 100.3(b) to establish and maintain the system for safety management; and
(1B) if a DAMP is required (see rule 99.5 and section 114 of the Act) a DAMP meeting the requirements of Part 99 and of the Act; and
(2) the titles and names of the senior person or persons required by rules 175.51(a)(1) and (2); and
(3) the duties and responsibilities of the senior person or persons required by rules 175.51(a)(1) and (2) including—
(i) matters for which they have responsibility to deal directly with the Director or the Authority on behalf of the organisation; and
(ii) responsibilities for safety management; and
(4) an organisation chart showing lines of responsibility of the senior person or persons referred to in rules 175.51(a)(1) and (2); and
(5) a summary of the staffing structure for each aeronautical information service listed under paragraph (a)(6); and
(5A) information identifying the lines of safety responsibility within the organisation; and
(6) a list of the aeronautical information services to be covered by the certificate; and
(7) for a pre-flight information service, details of the area, aerodromes and air routes required by rule 175.55; and
(8) the location and address details of the applicable offices required by rules 175.103(b)(1) and 175.105(1); and
(9) details of the applicant’s format and standards required by rule 175.57(a)(1) for their published aeronautical information; and
(10) details of the applicant’s procedures regarding—
(i) the competence of personnel; and
(ii) the control of documentation; and
(iii) the collection of information; and
(iv) the publication of aeronautical information; and
(v) the correction of errors in published information; and
(vi) the identification, collection, indexing, storage, maintenance, and disposal of records; and
(11) procedures to control, amend and distribute the exposition.
(b) The applicant’s exposition must be acceptable to the Director.
