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This Subpart prescribes rules governing the approval of supply organisations.
A person must not issue a release note for—
(1) an aeronautical product broken from a batch of aeronautical products conforming to airworthiness standards acceptable to the Director; or
(2) an aeronautical product whose design requires it to be held under specially controlled storage conditions to ensure that the product continues to conform to airworthiness standards acceptable to the Director; or
(3) an aeronautical product that, in the absence of documentation specified in rule 19.321(a)(3)(i), requires inspection or testing to determine its conformity to airworthiness standards acceptable to the Director—
unless that person is the holder of a certificate of approval for supply issued under this Subpart or a Part 145 certificate with an appropriate rating.
An applicant for the grant of a certificate of approval for supply must—
(1) complete the approved CAA form which requires—
(i) the name and address for service in New Zealand of the applicant; and
(ii) further information about the applicant that the Director may require as specified on the form; and
(2) submit the completed form to the Director with—
(i) the exposition required by rule 19.325; and
(ii) a payment of the appropriate application fee prescribed by regulations made under the Act.
An applicant is entitled to a certificate of approval for supply if the Director is satisfied in accordance with section 75 of the Act that—
(1) the applicant meets the applicable certification requirements in rules 19.317 to 19.325 inclusive; and
(2) the applicant, and the applicant’s senior person or persons required by rule 19.317 are fit and proper persons; and
(3) the granting of the certificate is not contrary to the interests of aviation safety.
(a) A certificate of approval for supply specifies one or more of the following supply ratings for which the certificate is issued:
(1) S1 for the issue of release notes for aircraft parts:
(2) S2 for the issue of release notes for materials:
(3) S3 for the issue of release notes for fluids.
(b) The holder of a certificate of approval for supply may supply any aeronautical product authorised by the supply rating specified on the certificate.
(a) A certificate of approval for supply may be granted or renewed for a period of up to five years.
(b) A certificate of approval for supply remains in force until it expires or is suspended or revoked by the Director.
(c) The holder of a certificate of approval for supply that expires or is revoked must surrender the certificate as soon as possible to the Director.
(d) The holder of a certificate of approval for supply that is suspended, must produce the certificate as soon as possible to the Director for appropriate endorsement.
(a) If the holder of a certificate of approval for supply wishes to apply for renewal of their certificate, they must use the approved CAA form. (b) The application must be submitted to the Director by the application renewal date specified on the certificate or, if no such date is specified, not less than 30 days before the certificate expires.
An application for a certificate from a person located outside of New Zealand may only be considered for approval if the Director is satisfied that there is a need for the certificate.
(a) Each applicant for the grant of a certificate of approval for supply must engage, employ, or contract:
(1) a senior person identified as the Chief Executive who has the authority within the applicant's organisation to ensure that all activities undertaken by the organisation can be financed and carried out in accordance with the requirements prescribed by this Subpart:
(2) a senior person or group of senior persons who are responsible for ensuring that the applicant's organisation complies with the requirements of this Subpart. Such nominated person or persons must be ultimately responsible to the Chief Executive for the following functions:
(i) aeronautical product acceptance:
(ii) inspection and testing:
(iii) dispatch of aeronautical products and issue of the associated release notes:
(iv) compliance with the terms and conditions of the certificate and the organisation’s exposition; and
(3) sufficient personnel to plan, perform, supervise, inspect, and certify the supply activities listed in the applicant’s exposition.
(b) The applicant must—
(1) establish a procedure to initially assess, and a procedure for maintaining, the competence of those personnel involved in planning, performing, supervising, inspecting, or certifying the supply activities performed by the applicant's organisation; and
(2) provide those personnel with written evidence of the scope of their authorisation.
(a) Each applicant for the grant of a certificate of approval for supply must provide facilities appropriate for all supply activities performed by the applicant's organisation including—
(1) office accommodation for the administration of its supply activities; and
(2) inspection and testing facilities; and
(3) acceptance and dispatch facilities; and (4) storage facilities.
(b) The applicant must ensure that the environment it provides is appropriate for the tasks to be performed and, in particular, meets any special requirements specified by applicable inspection, testing, or storage specifications.
(a) An applicant for the grant of a certificate of approval for supply must establish supply control procedures—
(1) for inspecting and, if applicable, testing an aeronautical product to determine that it conforms to airworthiness standards acceptable to the Director, has no unsafe features, and is fit for use; and
(2) for the identification of each aeronautical product by—
(i) determining the correct description of the aeronautical product; and
(ii) ensuring that the aeronautical product is identical to the description determined under paragraph (i); and
(3) for determining that each aeronautical product other than a standard part, conforms with acceptable airworthiness standards that are identified from—
(i) the documentation accompanying the product if the documentation is acceptable to the Director; or
(ii) another means that is acceptable to the Director; and
(4) for ensuring that each aeronautical product or batch of aeronautical products consigned by the supply organisation is—
(i) issued with a release note; or
(ii) accompanied by the original documents specified in paragraph (a)(3)(i); and
(5) for ensuring that every aeronautical product dispatched by the supply organisation is in a good state of preservation and is free from apparent defect or malfunction; and
(6) for preventing deterioration of, and damage to, stored items; and
(7) for segregating items for which acceptance procedures have not been completed; and
(8) for segregating and dispose of items that do not conform to airworthiness standards acceptable to the Director; and
(9) for the notification, investigation, and reporting of defect incidents under Part 12.
(b) The procedures for the issue of a release note must include a means for ensuring that each release note—
(1) is identified as such; and
(2) is uniquely numbered; and
(3) is accompanied by supporting evidence from the aeronautical product manufacturer if the aeronautical product is an authorised alternative to another aeronautical product; and
(4) contains the following information:
(i) the name of the supply organisation issuing and certificate of approval number:
(ii) the date of issue:
(iii) an identification of the aeronautical product by description and, as applicable, part, drawing, specification, serial, and batch number:
(iv) the eligibility and any limitations relating to the use of the aeronautical product, including shelf life and finite life:
(v) the quantity involved:
(vi) details of any modifications incorporated during manufacture; and
(5) is certified by an appropriately authorised person listed in the supply organisation’s exposition; and
(6) is issued in the form of a separate document suitable for attachment to an aeronautical product or a batch of aeronautical products.
(a) An applicant for the grant of a certificate of approval for supply must establish procedures to identify, collect, index, store, maintain, and dispose of the records that are necessary to ensure that each aeronautical product conforms to airworthiness standards acceptable to the Director.
(b) An applicant for the grant of a certificate of approval for supply must establish procedures for—
(1) recording details of the experience, qualifications, training, and current authorisations of each person who exercises certification privileges on the organisation’s behalf; and
(2) recording every confirmation that each special storage facility is functioning within the appropriate specification; and
(3) recording every defect associated with aeronautical products received; and
(4) recording every aeronautical product that is supplied by the organisation; and
(5) retaining copies of every release note issued by the organisation and copies of the documents required by rule 19.321(a)(3)(i); and
(6) ensuring that every record is—
(i) accurate, legible, and of a permanent nature; and
(ii) retained for a period of 7 years from the date of entry.
(a) An applicant for the grant of a certificate of approval for supply must provide the Director with an exposition that contains—
(1) a statement signed by the chief executive, on behalf of the applicant's organisation, confirming that the exposition and any included manuals—
(i) define the supply organisation and demonstrate its means and methods for ensuring ongoing compliance with this subpart; and
(ii) will be complied with; and
(2) the titles and names of the senior person or persons required by rule 19.317; and
(3) the duties and responsibilities of the person or persons specified in paragraph (a)(2), including matters for which they have the responsibility to deal directly with the Director on behalf of the supply organisation; and
(4) an organisation chart showing lines of responsibility of the senior persons specified in paragraph (a)(2); and
(5) the detailed description of the scope and limitations of the certificate of approval; and
(6) details of every location where the applicant conducts supply activities, and the facilities at that location; and
(7) details of the applicant’s provision of satisfactory environmental conditions at each of the locations listed under paragraph (a)(6); and
(8) details of the applicant's staffing structure at each of the locations listed under paragraph (a)(6); and
(9) details of any authorisations made by the applicant to other persons for supply functions; and
(10) details of the applicant’s procedures required by—
(i) rule 19.317(b) regarding assessing the competence of personnel; and
(ii) rule 19.317(b) regarding maintaining the competence of personnel; and
(iii) rule 19.321 regarding control of supply activities, including a copy of the proposed release note, if applicable; and
(iv) rule 19.323(a) regarding the identification, collection, indexing, storage, maintenance and disposal of records; and
(v) rule 19.323(b) regarding the content and retention of records; and
(vi) rule 19.321(a)(9) regarding the notification, investigation, and reporting of defect incidents; and
(11) procedures for controlling, amending, and distributing the exposition.
(b) The applicant's exposition must be acceptable to the Director.
Each holder of a certificate of approval for supply must—
(1) hold at least one complete and current copy of its exposition at each work location specified in its exposition; and
(2) comply with all procedures and systems detailed in its exposition; and
(3) make each applicable part of the exposition available to personnel who require those parts to carry out their duties; and
(4) continue to meet the standards and comply with the requirements of rules 19.317 to 19.325 inclusive; and
(5) determine that each aeronautical product complies with the applicable airworthiness requirements, has no unsafe features, and is fit for use.
(a) Each holder of a certificate of approval for supply must ensure that its exposition is amended so as to remain a current description of the organisation.
(b) The certificate holder must ensure any amendment to its exposition meets the applicable requirements of this Subpart and complies with the amendment procedures contained in its exposition.
(c) The certificate holder must provide the Director with a copy of each amendment to its exposition as soon as practicable after the holder’s incorporation of the amendment into the exposition.
(d) A certificate holder must obtain the approval of the Director before changing any of the following:
(1) the Chief Executive:
(2) the listed senior persons: or
(3) the locations at which work is carried out.
(e) The Director may prescribe conditions under which a certificate holder may operate during or following any of the changes specified in paragraph (d).
(f) A certificate holder must comply with the conditions prescribed under paragraph (e).
(g) Where any of the changes referred to in this rule requires an amendment to the certificate, the certificate holder must forward the certificate to the Director as soon as practicable.
(h) The certificate holder must make such amendments to its exposition as the Director may consider necessary in the interests of aviation safety.
(a) Each holder of a certificate of approval for supply must notify the Director in writing in accordance with paragraph (b) if the holder ceases operations.
(b) The notification must be made within 30 days of cessation and must include a request for revocation of the certificate of approval for supply.
